The Best Tattoo Shop Software to Streamline Your Studio Operations
Is your tattoo studio’s clientele growing? Are your existing clients in need of more attention, and your artists appointment book could be organized better?
This might be the right timing for you to start using tattoo studio software that suits your needs.
As a tattoo studio your job is to make your new and existing clients happy as well as your tattoo artists. This can be a challenge, as you have to do many jobs simultaneously. Think about customer management, appointment bookings, release forms, your online reputation on social media platforms and in search engines, loyalty programs, etc.
Many tattoo studio owners are specialized in one aspect eg. managing appointments, and less in an other part of the tattoo business, eg. administrative work.
Let’s take a look at all the features Tattoogenda has to offer your tattoo shop, and see if it can help your tattoo studio as an all in one system.
Benefits of Tattoo Scheduling Software
Tattoo scheduling software offers numerous benefits for tattoo studios, artists, and clients. By automating administrative tasks, tattoo artists can focus more on their craft, while clients can have their peace of mind by receiving appointment list and reminders. Here are some of the key benefits:
Increased Efficiency: Tattoo scheduling software streamlines the booking process, reducing the need for extra phone calls, emails, and paperwork. This allows your studio to operate more smoothly and efficiently.
Improved Client Satisfaction: Automated reminders and notifications for appointments ensure that clients arrive on time, reducing no-shows and last-minute cancellations. This leads to happier clients and a more reliable schedule.
Enhanced Client Management: Tattoo scheduling software provides a centralized platform for managing customer information, including appointment history, customers trustworthiness, financial history, contact details, and preferences. This makes it easier to keep track of client interactions and tailor services to their needs.
Increased Revenue: By reducing no-shows and last-minute cancellations, tattoo studios can increase revenue and improve cash flow. More reliable scheduling means more opportunities to fill your calendar with paying clients.
Better Time Management: Tattoo scheduling software allows artists to manage their time more effectively, enabling them to take on more clients and increase productivity. This means more time spent on creating art and less on administrative tasks.
The Tattoogenda Basics
This video gives you a quick look at how Tattoogenda works—from both the client’s and the shop’s perspective. You’ll see how easy booking and managing appointments can be, along with some of our key features.
This is just the top of the ice mountain—there’s much more beneath the surface.
Want to know more?
Appointment Scheduling Software
Tattoogenda (=TG) provides a digital calendar where your studio managers can see all artists’ agendas and schedule customer appointments seamlessly. Each artist has a separate account and can see their own digital calendar and bookings.
Client Management
For all clients, you start keeping a client history log. When clients book appointments with you, you will immediately see how much they spend, how loyal they were or if they were a no-show in the past, etc.
Manage Tattoo Artists
Make all your artists happy and book appointments for them like never before. With our tattoo studio software you can set each artists own preferences like which tattoo style they prefer, how many deposit cost to ask, their socials to promote to the customers, and keep all projects details at their finger tips.
Automated Appointment Reminders
The best tattoo studio software has a minimum of sending at least automated reminders for appointments to your customers. TG can do this by email or through SMS.
What TG does more than other tattoo software, is that your customers will also receive an automated email with their appointment list + a chance to pay their deposit by clicking the payment button in such mail.
Follow-up and aftercare mails are also essential for the tattoo industry. They help you grow your (Google) reviews and with that your tattoo studios reputation.
Deposit Tracking
TG tattoo studio software greatly reduces no shows. How? First, by requesting a deposit from every customer. Our automated emails are allowing clients to pay the deposit for their appointments with online payments. You can accept payments for the deposits, all you need is a Stripe or Mollie account to connect with TG. Second, with the appointment reminders we discussed before we also reduce no shows significantly.
Manage Guest Artists and Guestspot Periods
With Tattoogenda tattoo studio software you will always know exactly when your guestartists are available in your studio, and when not. A simple horizontal bar on top of your calendar indicates you can start scheduling appointments.
This system has been used by many of our guest artists in the past, and they all indicate our business is one of the best organised tattoo studio they’ve been to.
Resident Artists
The resident artists of your tattoo studio are the local heart, where customers come back to. They provide the personal experience in your studio. They talk to clients in the same language and they mostly help you operate your point of sale.
Every tattoo and piercing studio starts and ends with your artists. Our software is also highly rated for ease of use and setup for piercing studios.
Tattoogenda Subscriptions
Tattoogenda management software is a no brainer for any studio who wants complete control over their appointments, tattoo artists (in a good way 🙂 ), CRM-management, reminders, deposits and payments.
Tattoo studio software ensures your tattoo studio can stay organized, and makes your artists want to come back to you, as well as your customers.
Online payments make sure you get more deposits, which in it’s turn makes your appointment scheduling cleaner, tighter, and more complete then other tattoo studios.
Starting Price: For Free
Single artists studio’s can use TG for free!
Also, each artist you invite with your shopaccount, can use TG for free.
Save time and check all our pricing plans here.
Choosing the Right Software for Your Tattoo Studio
With so many tattoo scheduling software options available, choosing the right one for your studio can be overwhelming. Here are some key factors to consider:
Ease of Use: Look for software that is user-friendly and easy to navigate, even for those who are not tech-savvy. A simple interface can save you time and reduce frustration for both staff and clients.
Customization: Choose software that allows you to customize forms, reminders, and notifications to suit your studio’s specific needs. This flexibility ensures that the software can adapt to your unique workflow.
Integration: Consider software that integrates with your existing systems, such as payment processors and marketing tools. Seamless integration can streamline operations and reduce the need for manual data entry.
Scalability: Select software that can grow with your business, offering features that can be added or removed as needed. This ensures that the software remains useful as your studio expands.
Customer Support: Look for software with excellent customer support, including training, tutorials, and ongoing assistance. Reliable support can help you quickly resolve any issues and make the most of the software’s features.
Implementing Tattoo Scheduling Software
Implementing tattoo scheduling software requires careful planning and execution. Here are some steps to follow:
Set Up Your Account: Create an account with your chosen software provider and set up your studio’s profile. This includes entering basic information about your studio and staff.
Customize Your Settings: Configure your software to suit your studio’s specific needs, including custom forms, reminders, and notifications. Tailoring these settings ensures that the software works seamlessly with your existing processes.
Train Your Staff: Ensure that all staff members are trained on the software, including artists, receptionists, and managers. Comprehensive training helps everyone understand how to use the software effectively.
Integrate with Existing Systems: Connect your software with your existing systems, such as payment processors and marketing tools. Integration can streamline operations and reduce the need for manual data entry.
Test and Refine: Test your software and refine your settings as needed to ensure a smooth and efficient booking process. Regular testing and adjustments can help you identify and resolve any issues early on.
Best Practices for Using Tattoo Scheduling Software
To get the most out of your tattoo scheduling software, follow these best practices:
Use Automated Appointment Reminders: Send reminders to clients via email, text message, or both to reduce no-shows and last-minute cancellations. Automated reminders help ensure that they remember their appointments.
Keep Client Information Up-to-Date: Regularly update client information, including contact details and appointment history. Accurate records help you provide personalized service and maintain strong client relationships.
Use Custom Forms: Create custom forms to collect relevant information from clients, such as medical history and design preferences. They ensure that you have all the necessary information before starting a tattoo.
Monitor Your Schedule: Regularly review your schedule to ensure that it is up-to-date and accurate. Keeping a close eye on your calendar helps prevent double bookings and other scheduling conflicts.
Analyze Your Data: Use your software’s reporting features to analyze your data and make informed decisions about your business. Data analysis can reveal trends and opportunities for improvement, helping you grow your studio.
By following these best practices, you can maximize the benefits of your tattoo scheduling software and ensure a smooth, efficient operation for your studio.
Online Booking
Since TG was made especially for tattoo studios, we prioritized tattoo-specific features, including the integration of a digital calendar with tattoo project parent lavels where appointmnets belong to.
As in most studios, it’s up to the manager/receptionist to inform the customer how much time a tattoo would take, how much it would cost, which artist is the best fit for the project, etc.
Every tattoo is different and therefor you can not make generic timeslots with fixed prices to let customers choose from.
It’s not like in a hairdresser salon where you can pick one of the 20 predefined services that each have their own fixed price and duration.
Tattoo and piercing studios need more personal guidance towards the customer.
Our Next Tattoo Studio Software Feature Coming Up:
Paperless release forms and a POS are now available as of late 2024. Right now we are working on a Google Calendar Sync, we are constantly working on our tattoo sofware, so stay tuned!
These Features Are Not Included in Our Tattoo Studio Software, Since We Want to Keep It Easy and Transparent To Use
Inventory management.
Although you can keep track of which inks you used in a tattoo, we don’t provide specific inventory fields. Ordering ink when it’s empty is not that complicate you would need an inventory management in our opinion 😉
Free website building services
You don’t need your own website to use TG. We manage everything on our own platform.
'Late arrivals'
We don’t have such thing as ‘late arrivals’. Only ‘no shows’, ‘cancelled too late’ and ‘cancelled on time’ statuses in our system.
Calendar sync
Sales
No promotions/sales can be offered to your end customer, since we don’t provide you with a webpage or web shop or whatever. It’s totally up to you to decide on your prices.
Seamless Credit Card Payments and Online Transactions
Tattoogenda makes it easy for your tattoo studio to accept credit card payments and manage transactions online. With integrated payment processing, your clients can pay securely and conveniently, reducing the risk of hidden fees. Whether they prefer using Apple Pay or other payment methods, TG ensures a smooth transaction process, boosting the overall experience of bookings.
Automatic Reminders and Booking Confirmations
To enhance the customer experience and minimize no-shows, TG provides automatic reminders and booking confirmations. These features keep people coming back by ensuring they never miss an appointment. This not only helps maintain a reliable schedule but also streamlines staff management, ultimately boosting efficiency in your tattoo studio.
Financial Reports and Cost Transparency
Stay on top of your finances with TG’s financial reports feature. Easily track your studio’s revenue, per period of time or per artist, and other financial metrics without worrying about fees that are hidden. Understanding the cost of running your studio allows for smarter decision-making, ensuring profitability and growth.
Client Profiles and User-Friendly Experience
With TG, you can maintain detailed client profiles, including appointment history and preferences, to offer personalized service. This makes your booking experience more efficient and tailored to each client’s needs. TG is also incredibly user-friendly, ensuring that both staff and artists can navigate the app with ease.
Home Studio Flexibility and Life Easier
Whether you run a bustling studio or a studio at home, TG app adapts to your needs and keeps clients coming. It keeps you organized and makes life easier by managing bookings, communications, and payments all in one place. This flexibility ensures you can focus more on your art and less on administrative tasks in person.
Book Consultations and Secure Payments
Your potential clients can easily book consultations through your website if you published a Tattoogenda consultation booking form on your site. helping convert inquiries into new clients. With secure payments and taking deposits, you can safeguard your income and reduce no-shows bookings. This seamless process enhances the overall booking experience and keeps your schedule organized in the app.
Free Trial and Plus Plan Options
Interested in trying TG for your studio? We offer a free trial so you can explore the features risk-free. For studios looking for more advanced options, the Expert Studio Plan provides enhanced functionalities, ensuring you get the most out of your app.
App and Bookings Made Simple
TG’s app is designed for simplicity and efficiency. You can manage bookings on the go, keep track of appointments, and even send appointment confirmations automatically. This streamlined system makes it easier to grow your database while keeping all the information you need in one place.
