Features That Matter

Discover what you can and can not do with TG

Tattoogenda Functionalities

We provide:

Consent forms

When your customer arrives for their appointment, you can send them their consent form via SMS, email, or even flash a QR code—because why not be fancy?

Once they’ve filled it out and signed, the full version pops up right on your appointment, ready for you to check out. Oh, and your customer gets a copy in their inbox, too. Nice and tidy!

Ink Passports - because the EU says so

According to EU law, every tattoo client gets an Ink Passport after their session, which includes, amongst other things, a breakdown of the inks used—signed by the artist, of course.

With Tattoogenda, your artist can fill out those details right before taking payment, and your customer will automatically receive their Ink Passport by email. Easy compliance, no stress!

Aftercare forms

Once your customer fills out their consent form (and your artist completes the Ink Passport), they’ll receive an automated email with their consent form, aftercare instructions, and Ink Passport—all in one go.

You can either use the aftercare form provided by Tattoogenda or upload your own version. Because who doesn’t love options?

Appointment sheduling

Like Google Calendar .. if Google actually knew how to handle tattoo appointments.

Every tattoo appointment is part of a bigger project.
And that project? That’s where all the important stuff —like the critical details your client swears they told you—gets stored.
Studio managers can see all artists agenda’s. Each artist has a separate account, and can see his own digital calendar.

If you are a single artist, the whole calendar is yours.

Customer History

Every appointment needs a client (shocking, right?). For each new client, Tattoogenda starts tracking their history. So when they book, you’ll instantly know how much they’ve spent, how loyal they’ve been, or if they’ve pulled the classic no-show routine before. No surprises here!

Artist management

Make your artists smile by booking appointments exactly how they want. With our tattoo studio software, you can set each artist’s personal preferences—whether it’s their favorite tattoo styles, how much deposit to ask, their share (for financial reports) or even their socials to flex in automated client emails. And all those guestspot dates? Right at your fingertips.

Flying solo as an artist? No problem, just keep track of yourself and call it a day.

Appointment list emails

After you’ve booked your customer in, they’ll get a handy email with all their appointment dates laid out.

And if you’re asking for a deposit (because, of course, you are), the email will serve up a nice shiny button for them to pay it directly into your Stripe account. Easy for them, easy for you—everyone wins.

Deposit reminder emails

If your customer doesn’t jump on that first email to pay their deposit (because, surprise, people forget), Tattoogenda’s got your back. It can send up to two reminder emails, politely asking them again to cough up that digital deposit payment.

Cancelation emails

When Reminders Aren’t Enough, Auto-Cancel to the Rescue.

If you’re feeling extra spicy, you can take the deposit reminder emails a step further: automatically cancel the appointment if no deposit comes through.
When you set Tattoogenda to auto-cancel after 2 reminders,
your customer gets one final email to let them know their spot’s been canceled.
Use this option if you’re ready to lay down the law
—or disable it if you’re feeling a little more customer-friendly. Your call.

Reminder SMS

The End of ‘I Forgot’ Excuses.
Feel good when your customer forgets their appointment? Yeah, neither do we.
That’s why Tattoogenda lets you send an automated SMS reminder 24 hours before their appointment.
So now, the old ‘I forgot’ excuse?
Not gonna fly anymore.

Deposit tracking

Your customers can pay their deposit upfront when booking or later through those reminder emails. They pay per tattoo project, and you get to choose which appointment to apply it to. Want to know when they paid, how it was used, or how much is left? Tattoogenda tracks it all—so you don’t have to.

Booking link per customer

We get it—proposing a date by email is a headache. By the time your customer replies, the spot’s already gone, and you’re back to square one.

Enter Tattoogenda’s booking link feature! You generate a unique URL for your customer, and they can pick their own date from your calendar. You set the timeframe, price, deposit, and even how many sessions are needed—nice and easy.

And the best part? Customers have to pay their deposit before they can lock in their appointment. No deposit, no booking!

Resident artists

Your resident artists? They’re the reason customers keep coming back. They’re the ones delivering that personal touch, chatting with clients in their own language, and helping you run the show—especially at the point of sale.

Every tattoo and piercing studio starts and ends with its artists.

The manager can see all artists calendars. The artist themselves can only see their own calendar and customers (and payments, and consentforms and..)

Flying solo? No worries—you’re your own resident artist in your Tattoogenda account. Plus, you can even track your guest spots and bookings at other studios right from your own TG dashboard. Easy peasy.

No show fixers

No-shows are way less of a headache thanks to Tattoogenda! But when they do happen… don’t worry, we’ve got you.

When your customer pays their deposit online, we also ask if they’d like to be contacted in case of a last-minute no-show or cancellation. So when a spot opens up, you’ll have a handy list of eager clients ready to jump in on short notice. Just give them a quick call and fill that empty slot.

Guestspots

With Tattoogenda, you’ll always know exactly when your guest artists have a guestspot in your studio—and when they don’t. A simple horizontal bar at the top of your calendar tells you when it’s go-time for scheduling appointments.

Guest artists love it, and they’ve even said our system makes your studio one of the most organized they’ve ever worked in. (Humble brag.)

Traveling artist? No problem. With TG, you can keep track of all the studios you’re visiting, right from your own account. Stay on top of your bookings and show up like a pro!

Grow reviews

After each appointment, Tattoogenda can automatically send out aftercare emails.

You can use these to ask for reviews—trust me, you’d be surprised how many customers are more than happy to leave one! It’s also the perfect chance to check in on how the tattoo is healing, or just to stay updated on the whole process.

Payments

For each appointment, you can log payments—cash, card, gift vouchers, deposits, you name it. You can also track deposits, merch sales, and gift voucher purchases, all in one place.

And when it’s time to do the boring stuff like invoicing and paperwork, just pull up lists by day, week, artist—whatever you need. Tattoogenda makes the admin side of things way less painful.

Giftvouchers

Selling your own gift vouchers? Awesome! Just log each sale in Tattoogenda, and don’t forget to add the (bar) code when you record the sale.

When it’s time to redeem that voucher for a tattoo, you can easily select the right one from the system. Plus, you can keep track of all open vouchers, outstanding balances, expired ones—you name it.

We'd like to hear what You want from a tattoo studio software

If there’s a feature missing that you would love to use, please let us know! Our system is in continuous development, and a lot is possible.

sandy@tattoogenda.com
Feature requests, technical support, bugs

What we don't offer

these features are not included.